Reimbursements with your accounting integration

Step 1: Reimbursement accounts

1. In your charts of accounts, create 2 new accounts for the Reimbursements set up:
   • Account for out-of-pocket expenses - This account will represent the balance between the company and all its employees
   • Contra account for reimbursements - This is a temporary account number for reimbursements and cash returns
2. Navigate to Settings in Pleo 
3. Select Accounting
4. Add the account numbers for the Account for out-of-pocket expenses and Contra account for reimbursements

Step 2: Export reimbursements and out-of-pocket transactions

• Reimbursements reflect the reimbursements to employees for the out-of-pocket transactions. Reimbursements are exported as a transaction from your contra account for reimbursements to your account for out-of-pocket expenses
• Out-of-pocket transactions are categorised like all other expenses, but deducted from your out-of-pocket account instead of your Wallet account. 

To export the transactions to your accounting system: 

1. Navigate to Export
2. Select the transaction(s) you wish to export
3. Click Add to Export Queue 
4. Go to your Export Queue
5. Click Export 

Related articles:

• Account of out-of-pocket expenses