Use sub-accounts to keep track of budgets

Create separate Accounts for specific purposes to keep track of budgets. Sub-accounts are part of the Pleo Account, but have specific vendor cards or employees assigned to them. Any transactions made by the vendor cards or employees assigned will be deducted from the sub-account instead of the Main Account.

Setting up a sub-account

1. Navigate to Cash Management
2. Click Add sub-account
3. Add a Sub-Account name 
4. Enter the amount you'd like to put in - these funds will be transferred from your Main Account
5. Select Vendor and Personal Cards that should be assigned to the Account
6. Click Create a sub-account

Good to know: 

• Only Admins and Bookkeepers can create sub-accounts
• If a user added to a sub-account pairs a new card in the Pleo app, make sure to delete the user from the sub-account and add them again to make sure the new card is assigned to the sub-account.

Using sub-accounts

To make changes to the assigned cards, move money, set up Auto-top up or delete a sub-account:

1. Navigate the Cash Management
2. Select the sub-account
   • To move money:
     Good to know: If the balance in the main account is negative, you will not be able to move funds to the sub-accounts.
     1. Click Move money
     2. Select a sub-account
     3. Enter the amount you want to move
   • To add assigned cards: 
     1. Click Add cards 
     2. Select the cards that should be added to the sub-account
   • To enable Auto top-up: 
     • Click Turn on next to auto top-up
     • Select how you want to top up
     • Choose a top up amount
   • To delete a sub-account:
     Good to know: If there are pending transactions on the card, you'll not be able to remove the sub-account until the transactions have settled. To avoid any further transactions, it's recommended to freeze the card in the meantime.
     1. Click on the 3-dot menu in the right top corner
     2. Select Delete
     3. Confirm