Your guide to setting up categories, which is an essential part of merging and automating Pleo to your Accounting system.

Why categories are important 👀

First off, it will remove a lot of admin work for your finance team! Once set up it allows employees to assign a category that instantly aligns with your chart of accounts and pre-selected tax code without even knowing they are doing it. Simply put: all expenses will be ready for your accounting system and reconciliation.

Here is how you set it up

  1. Click on your profile image, select Settings → Accounting → Categories tab (screenshot here)

  2. You will be greeted by 11 default category groups each based on one of the 11 transaction types set by Mastercard. You can change these as how your company categorise this last part is what helps us auto-categorise expenses

  3. Click on the arrow at right the icon and select your Type, ie. Meals and Drinks

  4. Click Add Category

  5. Fill in Account (nominal/account code), Name (eg. Client Meals) and Tax code (ie. 20%)

  6. Need an extra help? Use our category examples in this article.

All set - what now?

When your team makes a purchase, the app prompts them to upload the receipt, and select the category name. In the background Pleo automatically applies the account/nominal code and Tax code, will sit in your Export page ready and lines up for your bookkeeping.

💡Tip: make the names of the categories as straightforward and easy to understand as possible so your users know what to choose

Read Related Articles 📚

How to set up Tax Codes

Invite your external bookkeeper to Pleo

Setting up Xero integration

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