Setting up the NetSuite integration

Before you get started

Before you can set up the integration, the following accounts need to be created in NetSuite:

Account	Description	Type
Pleo Bank Wallet	To track transactions made with Pleo Cards and Pleo wallet.	Bank Account
Pleo out-of-pocket Account	To track any out-of-pocket expenses or reimbursements made by employees	Other Current Liability
Pleo External Reimbursement Account	To track any reimbursements made outside of the Pleo's direct Reimbursements functionality	Other Current Liability

You can create these accounts by navigating to Setup > Accounting > Chart of Accounts > New

Connecting Pleo to NetSuite

Go to Accounting in the Pleo app
Select NetSuite in the list of Popular systems and confirm
You'll be redirected to install the Pleo for NetSuite app
Within NetSuite, click on Connect > Authorise Pleo and NetSuite for transfer of data
Update Script deployments in NetSuite
1. Go to Customisation > Scripting > Script deployments
2. Add a Scheduled filter for the deployment Type
3. Make the following edits for the Pleo - Scheduled checks and Pleo - Receipt Schedule scripts:
  - Set PRIORITY to High
  - Change START TIME to 12:00 AM
  - Ensure REPEAT is set to Every 15 min
  - Save

Setting up the accounts

You can set up the accounts within NetSuite by following these steps: Transactions > Pleo > Dashboard > click on the edit pencil to connect the accounts.

Setting up your tax codes, categories and tags

You can apply VAT in Pleo by creating a tax code and attaching it to a specific category.

Head to NetSuite > Transactions > Pleo > Dashboard.
Click on “Data Mapping Information” on the Pleo dashboard inside NetSuite.
Find your Tax codes:
- Select “Tax Codes”
- Map NetSuite Internal ID to “Code”
- In the tax code table, add all the VAT rates
- Head to the Categories tab and assign a tax code to each category
Find your categories:
- Select “Chart of Accounts”
- Map NetSuite Internal ID to “Account”
Find your tags
- Head to NetSuite > Transactions > Pleo > Tag Management
- Under Transaction Body Fields select the relevant Standard Dimensions or Custom Segments.
- Click on Create tag group and Update. It will take anywhere between 10 - 15 minutes for the changes to reflect in Pleo - Tag values are automatically synced and updated multiple times a day.