How (and when) is VAT added to Pleo Billing

As a service provider, Pleo is required to charge VAT on services provided.

With headquarters in Denmark, we charge 25% VAT according to Danish law.

For organisations registered in the UK and the Canary Islands

Your invoices with show 0% VAT due to trade regulations.

For organisations registered in Denmark

Your invoices (under the Billing page in Pleo) will include 25% VAT.

For organisations registered in other EU countries

Pleo operates under the EU's One-Stop-Shop schemes, and offers reverse charge VAT, also called intra-Community supply. With Reverse Charge VAT, no VAT is charged by Pleo. Instead, your company needs to report VAT to the local authorities.

We can offer your company Reverse charge VAT if the following conditions are met:

  • your company is registered for VAT in another Member State that isn’t Denmark (where Pleo Technologies A/S is registered)

  • your company has registered a valid VAT registration number (including country prefix)

To qualify for Reverse Charge VAT, simply make sure that you have provided a valid VAT number (under Billing details):

Note: In some cases, you may need to take additional steps (see below) to qualify for reverse charge VAT.

For organisations registered in Spain (and other countries where extra steps are required)

In some countries, such as Spain, your organisation must perform an additional step to be eligible for reverse charge VAT (i.e.,"intra-community" supply of services).

In Spain, to qualify for inversión de sujeto pasivo, you need to submit the Modelo 036 form, resulting in a document titled "Acuerdo de alta en el registro de operadores intracomunitarios."

You don't need to send Pleo this type of document before we remove the VAT from your Billing. However, if you have taken the required steps to qualify for reverse charge VAT after signing up to Pleo, please contact us as soon as possible so that we can perform a manual check on your eligibility.

If you do not inform us of a change in your VAT status, you may need to wait up to 3 months for the change to be correctly reflected.

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