Set-up Reimbursements for DATEV Unternehmen online

When enabling Reimbursements it is important to create a separate cash ledger for out-of-pocket expenses, to keep track of the debt relationship between employee and employer. 

To create a Reimbursements cash ledger:

1. In DATEV Unternehmen online navigate to Anwendungen
2. Go to Kassenbuch
3. Select Kasse anlegen
4. Enter to following details:
   • Name: Enter a name that is easy for you to recognise internally - for example "Pleo Reimbursements"
     Good to know: Do not use special characters in the name, this can lead to export errors
   • Account: Enter an account number you want to use for Reimbursements - Your tax advisor can help you with this
   • Amount: 0,00 EUR
   • Date: Start date with Pleo
   • Kassenminusprüfung: Deaktivieren (as the account balance may be negative)
5. Update your settings:
   1. In DATEV Unternehmen online navigate to Einstellungen
   2. Select Erfassungsmaske konfigurieren
   3. Check the following boxes:
      • Beleg-Nr.
      • Steuer
      • BU
      • Gegenkonto
      • Kost 1
      • Kost 2
      • Nachricht
   4. In Pleo navigate to Settings
   5. Select Accounting 
   6. Setup and choose the created cash ledger (step 4)
   7. Enter a contra account for reimbursements settled outside of Pleo