Learn how to set up the Exact Online integration for a seamless exporting experience.

We are excited to offer a direct integration with Exact Online to ensure all your transactions end up in the right place in your accounting. Before you proceed, ensure you have access to https://start.exactonline.nl/ and have admin or bookkeeper rights on Pleo.

Connect Pleo and Exact Online 🔄

Part 1 - Preparing Exact Online

Before connecting your Pleo account to Exact Online

Step 1: Login to Exact Online Netherlands account to access the company that uses Pleo

Step 2: Create a Bank Account Specific for Pleo to record all transactions to and from Pleo Wallet (Bank Journal Account)

  • Financials > Banking & Cash > Bank Accounts > Overview > Add New

  • Select type as “Bank”, populate Bank Account Number field with any unique number (Exact does not need to verify this as it is not an actual Bank account)

  • Write a unique Description for the account for example ‘Pleo Wallet Bank’

Step 3: Create a Purchase Journal to record all purchases made using Pleo cards

  • Go to Your Company Name (on top left corner) > Master Data > Financials > Journals > Overview b. Select New Purchase

  • Select New Purchase

  • Enter a unique Code and helpful Description.

  • Ensure Type is “Purchase”.

  • Select Account Payable “Creditor” under G/L Account.

Step 4: Create a unique Supplier Account which will be used as the default supplier to record all purchases made with your Pleo cards under Accounts > Suppliers > Create > New > Manually.

Part 2 - Connecting Pleo and Exact Online

  • Click on Settings

  • Select Accounting

  • Select Exact from the available options

  • Enable the integration with Exact by clicking on Connect

  • Use your Exact login credentials to authenticate and grant Pleo permissions to post expenses to Exact Online

Select the following values on the bookkeeping Set up page

  1. Pleo Bank Journal → Bank journal account created in Part 1.2

  2. Pleo Journal → Purchase journal created in Part 1.3

  3. Pleo Supplier Account → Default Supplier account created in Part 1.4

  4. Check if categories and taxes are visible under Categories

Set up Categories and link VAT codes

It is our recommendation that you immediately set up categories to align your chart of accounts in Exact Online, and link the correct VAT codes.

  • Click on Settings

  • Select Accounting

  • Go to Categories in the top menu.

  • Create Categories for the types of expenses you will use Pleo.

  • Link Categories to the right account codes and VAT codes, which are imported from Exact Online.

All set!

What now?

It is our recommendation you immediately set up categories to align your chat of accounts with expenses!

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