This article explains how to configure your accounting settings ensure that Pocket expenses end up in the right place in Holded. We'll cover how to:
Pre-requisite step: Connect Pleo and Holded, and add a Pleo bank account for card expenses.
Create and add a contact account for Pocket
In Holded, go to Contacts (Spanish: Contactos) and click on "New Contact" (in the top-right corner).
Assign a name (e.g. "Pleo Pocket Reimbursements").
Click on the "Accounting" (Spanish: Contabilidad) Tab.
Under Supplier/creditor account, add a new account that you will associate with the contact. It should be a 410 account.
Click "Create".
Back in Pleo, under the section "Contact account for Pleo Pocket expenses", select the name of the account you just created from the dropdown menu.
Create and add a bank account for Pocket expenses
In Holded, go to "Bank accounts" (Spanish: Bancos).
Click "Add account" (Spanish: Añadir cuenta).
Click "Payment gateway" (Spanish: Pasarela de pago).
Click "Add a manual format" (Spanish: Añadir de forma manual).
Enter a name for the account (e.g., Pleo Pocket).
Within the newly created account, click the 3 dots and click "Settings" (Spanish: Configuración).
Make sure to select the same contact account that you created earlier. In order for Pocket expenses and reimbursements to be exported correctly, these accounts (contact and bank) need to be connected.
In Pleo, under the section "Bank account for Pleo Pocket expenses", select the name of the account you just created from the dropdown menu.
Create and add a Pocket Reimbursement Account
This section is for customers who plan on reimbursing employees manually (outside of Pleo). Learn more here about the Pocket reimbursement options. A reimbursement account pools the amounts owed per employee in Holded. It's also used to balance out the Pleo Pocket account in Holded.
In Holded, go to "Bank accounts" (Spanish: Bancos).
Click "Add account" (Spanish: Añadir cuenta).
Click "Payment gateway" (Spanish: Pasarela de pago).
Click "Add a manual format" (Spanish: Añadir de forma manual).
Enter a name for the account (e.g., "Pocket Reimbursement owed").
Within the newly created account, click the 3 dots and click "Settings" (Spanish: Configuración).
Change the account number to either "465 Remunerations pending payment" or
create a new account (e.g., 4650000X).
In Pleo, under the section "Pocket Reimbursement account", select the name of the account you just created from the dropdown menu.
What exported Pocket expense look like in Holded
After you export Pocket expenses (and any reimbursements) from Pleo, here's what they'll look like in Holded:
Pocket expense and direct reimbursement of this expense:
Pocket expense and manual reimbursement of this expense:
