Note: in order to deal with the money owed as a result of a mileage claim, it's required to have Pocket enabled. Read more about enabling Pocket here.
How to enable mileage for your company
As an admin, go to your company's mileage settings. Here you can select the default compensation rate as well as the category to assign to mileage expenses.
How to add a mileage expense
When mileage is enabled for your company, you can add a mileage expenses through the plus button on your home screen.
Define the route
From there follow the steps:
- Select travel date
- Select your departure address
- Select destination address
At this point, you'll see the distance and compensation rate pop up in the bottom.
If anything is not how you meant it to be, you can:
- Add more stops to the route
- Manually override the distance using the triple dot button
- Manually override the compensation rate using the triple dot button
Add expense details
When tapping next, you'll see the amount you'll be compensated. This is also where you can add expense details like you always do.
Frequently asked questions
Can I set up multiple default compensation rates?
Not yet! But it's something we're considering at the moment. We're curious to hear if you'd rather have a rate settings per user/team or instead have defaults per vehicle type? Send over a quick message to the mileage Product Manager firstname.lastname@example.org with your input!
Can I edit my mileage expense?
For now you'll have to delete the expense and add a new mileage expenses instead.
Why don't I see the mileage settings as an admin?
In order to use mileage, you'll have to be on the Pocket Beta as well. Reach out to your customer success manager if you don't have access.
Why don't I see the plus button in my mobile app?
Make sure to check you're on the latest version of the mobile app and your admin fully completed the mileage setup.