The SIE file is a standardized import file for Swedish bookkeeping systems.
Step 1: setup the SIE file in Pleo
- Go to "Settings"
- Choose SIE
You will be greeted with a list of settings that need to be filled in order to import to the bookkeeping system:
- First one is the verification series: This will be a letter, which will be the prefix every verification. Many customers choose to use the letter P for Pleo, but you can also use any other fitting letter.
- Next step is to setup a Contra account number. We recommend customers to create a new account in the chart of accounts, using a number 194* for Pleo.
- Last step on this page is setting up tax codes. When setting up these VAT codes, there are 4 standard Swedish percentages to include (0, 6, 12 and 25%). Simply click on "Create tax code" and fill in Name, Code (VAT account number) and tax rate.
See below for optimal settings:
Step 2: Set up categories with bookkeeping accounts and VAT percentages
- Head to "Settings - Categories"
- You will be greeted by 9 main categories set by Mastercard, these are not editable
- Under each category you can create as many sub-categories as you would like, see example below.
- Pro tip: make the names of the sub-categories as logical and simple as possible so your users know what to chose.
Step 3: Import into Swedish bookkeeping systems
The process is an export/import into all the Swedish bookkeeping systems.
How the purchase looks in Fortnox
When you go to bookkeeping and chose the verification series that you create with Pleo, you will find a list of all the expenses made with Pleo.
Upon clicking on an expense you will see the following data. In the top boxes, you will have
- the description (currently the MERCHANT)
- the chosen verification series, in this case "P - Pleo"
- the bookkeeping date
- the cost center or "kostnadsställe" which we don't export just yet. But this will be the "team code" in the future.
- Project codes is also something that will soon be available with the direct Fortnox integration