Setting up accounts in DATEV (Part 2)

Step 1: Get account numbers

Your tax consultant should provide you with the account numbers.

If it helps, send them a copy of this table and ask them to fill it out for you.



Account type

Account number (DATEV)


For expenses paid with Pleo cards, or directly from your Pleo balance.

Typically a bank account.


For money owed to employees (or by employees).

Typically an other liabilities account.


For reimbursements of money owed to employees (or by employees).

Typically a transition account. 

Invoices (optional)

For invoice payments made from the Pleo Wallet (to be matched with vendors in DATEV).

Typically a transition account.

Step 2: Create new cash ledgers in DATEV

You’ll need to create 2 new cash ledgers for your Pleo expenses.

  1. Go to DATEV → Anwendungen → Kassenbuch → Kasse anlegen.

  2. Create a cash ledger for Pleo expenses, using the guide below.

  3. Then, create a separate cash ledger for out-of-pocket expenses.

Guide ↓

Good to know: You’ll need access to Kassenbuch Online. Ask your DATEV admin to update your permissions if necessary.

Step 3: Apply settings

To display all your Pleo data in DATEV, you’ll need to update your settings.

  1. In DATEV, go to Einstellungen → Erfassungsmaske konfigurieren.

  2. Check the following boxes:

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