Pleo deals with two kinds of transactions: authorisations and presentments.
We display them differently for admins and users, and it is understandable if things seem a bit confusing. Allow us to explain the difference.
The Expenses page in Pleo displays transactions according to the date of authorisation. This is the date that the transaction was made, and is accessible by both admins and users.
The Export page will show transactions according to the date of presentment. (also known as settled) This is only available to admins.
Let's dive in further:
Authorisations: When you make a purchase, the funds are "reserved" in your bank account with plans to clear. This is called an authorisation.
Often the transaction will settle within a day, i.e. become a presentment, barring any disputes or currency conversion.
In Pleo, pending expenses are authorisations. The date of authorisation will also help you distinguish between Monday's latte and Tuesday's latte from the same retailer
Presentments/Settled Transactions: Once the money actually leaves your bank account, the amount is called a presentment. This is the actual, final charge for that transaction. Bookkeepers love this stuff, they can't get enough of actual presentment value and date. That is why all exports from Pleo will list transactions according to the date of presentment, not authorisation.
Note: If an authorisation does not graduate to a presentment within 10 days, we receive a reversal of the authorisation and the expense will disappear from Pleo.
If you have any questions regarding authorisations and presentments, contact us on support.