When you are using Pleo Invoices with our DATEV Unternehmen online integration, we recommend that you set up a Contra account for the Invoice payments.
Why do I need a new account?
When paying an invoice, the amount will be credited on the Pleo Wallet account and should be debited on the supplier account where you have the outstanding debt from the invoice.
Currently, we are not able to tell the individual supplier account used in DATEV when you export the payment. Therefore, we recommend you use a transitory account in our setup.
Using a transitory account allows us to export complete booking records to DATEV Unternehmen online and DATEV Kanzlei Rechnungswesen.
If you or your accountant wants to reconcile the payment against the correct supplier account, you/your accountant should write an additional booking record in DATEV Kanzlei: Supplier Account (debit) to Invoice Payments account (credit).
If you chose to not use a transitory account, the payment will be exported without a contra account, which will create an Error message in DATEV Kanzlei Rechnungswesen. Your accountant can correct that booking record manually.
How to set it up:
Please ask your accountant/DATEV administrator which account number you should use and insert in Pleo for the Invoice payments account. We recommend depending on your accounting setup:
a) A transitory account, e.g. 1360 Geldtransit (SKR 03) or 1460 Geldtransit (SKR 04)
b) An account for diverse creditors "Sammelkreditorn", between 70000 and 90000 (SKR 03 & SKR 04)
The account needs to be assigned/created in DATEV Kanzlei Rechnungswesen.
You do not need to create a new Kassenbuch for this account in DATEV Unternehmen online! The payment will be exported in the existing Kassenbuch you use for the Pleo Wallet.
☝️ All required settings for using Pleo Invoices with DATEV Unternehmen online here.