Set up the DATEV integration

Preparation

Connection

Configuration

Export an expense

Step 1. Preparation

Your accountant or DATEV administrator:

In DATEV
Go to Verwaltung → Rechteverwaltung online → Mandanten
Activate the following services:
- Rechnungsdatenservice 1.0
  Makes it possible to connect DATEV with other apps and transfer data securely
- Kassenbuch online
  Allows you to manage expense records in Datev Unternehman Online

Your tax consultant should provide you with the account numbers.

Account	Description	Account type
Pleo	For expenses paid with Pleo cards, or directly from your Pleo balance.	Typically a bank account.
Out-of-pocket	For money owed to employees (or by employees).	Typically an other liabilities account.
Reimbursements	For reimbursements of money owed to employees (or by employees).	Typically a transition account.
Invoices (optional)	For invoice payments made from the Pleo Wallet (to be matched with vendors in DATEV).	Typically a transition account.

You’ll need to create 2 new cash ledgers for your Pleo expenses.

Good to know: You’ll need access to Kassenbuch Online. Ask your DATEV admin to update your permissions if necessary.

To display all your Pleo data in DATEV, you’ll need to update your settings.

Tags in Pleo reflect Kostenstellen / cost centres (KOST1 and KOST2) in DATEV.

In the Pleo, go to Settings
Click Accounting
Select Tags
Click Add tag group
Please note that you can have up to three tag groups in Pleo.
Input an easily understandable name and select the tag group as either KOST1 or KOST2.
Click Create tag group

In the Pleo, go to Settings
Click Accounting
Select Categories
Category groups have automatically populated - edit them by clicking on the title Create categories under each category group
For example, under a "Marketing" category group, categories could be "Facebook" and "Google."
Assign a tax code to a specific category so that any future expenses under that category are automatically assigned the relevant tax percentage

After setting up the integrations it's important to export an expense to see if the integration is configured correctly.

Once you've exported expenses from Pleo, open DATEV Unternehmen online and:

Log into DUO and click on the relevant contra account (kassenbuch)
Click on Cash movements (German: Kassenbewegungen)
Select the accounting month
Click on the details of the expenses
Check through to make sure all of the Pleo expense info looks fine
If all looks good, click on Commit & Provide (German: Festschreiben & Bereitstellen) to save the Pleo expense info in DATEV.