Before you start:
Please make sure that you've covered Part 1 of the DATEV guide.
In this article, we'll go through:
How to enable Pleo's integration with DATEV
How to input the correct account numbers
How to input your tax codes
Enable Pleo's integration with DATEV
Go to Settings in the Pleo web app.
Click on Accounting.
Click on DATEV Unternehmen online.
Click I have permissions.
Select the two-step authentication method.
Verify your login.
Select your company name as the customer in the drop-down menu.
Click on Connect.
Click I agree.
The above steps are shown in this video:
Input your account numbers
Add in your Pleo contra account number (the same one you already created a Kasse for in Part 1).
If you are using the Pleo Pocket feature, simply follow the same steps outlined in Part 1 to set up a dedicated account number (Kasse) for Pocket expenses. Once set up in DATEV, input the Pocket-specific account number into the related field in Pleo. Why does Pocket need a separate account? It's important to separate the Pocket expenses from card expenses, as the Pocket fund shows the debt relationship between employee and employer.
For reimbursing Pocket expenses (either to an employee's personal card or manually via bank transfer), you will need a transition account (German: Geldtransit konto). Ask your tax consultant which transition account number is available for reimbursements. The tax offices we partner with recommend using a "Geldtransit konto" number. Add this number said number into this field in Pleo:
☝️ Setting for Pleo Invoices
If you want to use Pleo Invoices, please insert the account number for invoice payments via Pleo that you have agreed with your tax accountant in the designated field.
If preferred by your tax accountant you may leave this account field empty. Then the payment will be exported without a contra account to DATEV Unternehmen online, which creates an Error message in DATEV Kanzlei Rechnungswesen when being imported. Your tax accountant will need to correct the booking entry manually.
Input your tax codes
Go to the Accounting (set-up) page in Pleo.
Scroll down to where it says Tax Codes (German: Steuer-Codes).
Click on +New (German: +Neu) button to create a new row.
Give your tax code a name that is easy for you to identify. The "code" column should reflect the related BU key. If the BU key starts with zero though, please remove that in Pleo (e.g., 09 becomes 9 in Pleo). Make sure to add in the tax percentage rate as well (e.g. 19%). The keys and tax rates should be taken from the BU list in DATEV. Your
Good to know: A list of the most commonly used BU tax keys and percentages for DATEV can be found here. Your tax consultant can verify which are appropriate (as mentioned in Part 1).
If you need help setting up anything in DATEV, you can make an appointment with DATEV’s very own team at this link.
If you have questions for the Pleo team, here’s how to contact us.
If the integration is connected and the contra account(s) and tax codes are synced, it’s time to set up categories and tags for Pleo’s integration with DATEV Unternehmen online (part 3).