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Set up the DATEV Unternehmen online integration (Part 2)
Set up the DATEV Unternehmen online integration (Part 2)
Here’s how to turn on Pleo’s integration with DATEV as well as sync your contra account numbers and tax codes.
Angela avatar
Written by Angela
Updated over a week ago

Before you start:

Please make sure that you've covered Part 1 of the DATEV guide before going through this article.

In this article, we'll go through:

How to enable Pleo's integration with DUO

  1. Go to Settings in the Pleo web app.

  2. Click on Accounting.

  3. Click on DATEV Unternehmen online.

  4. Click I have permissions.

  5. Select the two-step authentication method.

  6. Click Next.

  7. Verify your login.

  8. Select your company name as the customer in the drop-down menu.

  9. Click on Connect.

  10. Click I agree.

The above steps are shown in this video:

How to input the correct contra account numbers

  • In the Pleo Accounting Setup page, add in the contra account number that your created for Pleo card expenses (in Part 1) in the "Gegenkonto" field:

  • If you are using the Pleo Pocket feature, simply follow the same steps outlined in Part 1 to set up a dedicated contra account number (Kasse) for Pocket expenses. Once set up in DATEV, input the Pocket-specific contra account number into the related field in Pleo. Why does Pocket need a separate contra account? It's important to separate the Pocket expenses from card expenses, as the Pocket fund shows the debt relationship between employee and employer.

  • For reimbursing Pocket expenses (either to an employee's personal card or manually via bank transfer), you will need a transition account (German: Geldtransit konto). Ask your tax consultant which transition account number is available for reimbursements. The tax offices we partner with recommend using a "Geldtransit konto" number. Add this number said number into the reimbursement account field in Pleo.

How to input your tax codes

  1. Go to the Accounting (set-up) page in Pleo.

  2. Scroll down to where it says Tax Codes (German: Steuer-Codes).

  3. Click on +New (German: +Neu) button to create a new row.

  4. Give your tax code a name that is easy for you to identify. The "code" column should reflect the related BU key. If the BU key starts with zero though, please remove that in Pleo (e.g., 09 becomes 9 in Pleo). Make sure to add in the tax percentage rate as well (e.g. 19%). The keys and tax rates should be taken from the BU list in DATEV. Your

Good to know: A list of the most commonly used BU tax keys and percentages for DATEV can be found here. Your tax consultant can verify which are appropriate (as mentioned in Part 1).

How to get help

If you need help setting up DATEV, you can use this link to make an appointment with their team. It's possible to get direct help from the DATEV team if you are an active member of the DATEV Rechnungswesen-Programm.

To get help from Pleo's support team, please contact

What's next?

If the integration is connected and the contra account(s) and tax codes are synced, it’s time to set up categories and tags for Pleo’s integration with DATEV Unternehmen online.

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