If you already have set up the Pleo to Xero integration, as described here, you can also enable the Direct Feed by following the steps below.

  1. Go to the Pleo web app
  2. Click the Settings menu
  3. Select the Accounting tab

Head to Xero and refresh your Pleo bank account page to verify it is enabled by seeing a Pleo logo like this:

How does it work

From the point in time of enabling the feed, Pleo will twice a day at 8am and 1pm (UTC) automatically send the statement data of the newest presentments from Pleo to the Reconcile feed in your Pleo bank account.

The statement data consists of:

  • The presentment date
  • The amount
  • The merchant

Read more here on the difference between authorisations and presentments.

In Xero this will give you a real time overview of activity in Pleo and the newest balance. It will also indicate to you, that Pleo still contains un-exported and therefor unreconciled expenses (more on this later). By export of the expenses from Pleo, all the metadata (expense owner, receipt, codes, note, VAT, tracking categories) will, as you have already experienced it, be send directly into you Accounting transactions feed in Xero. From here you can, as always, reconcile, but you can also choose to reconcile from the Reconcile feed depending on your preferred work flow. 

Best practice

There is a few things to note before enabling the Direct Feed

  1. Make sure you're up to date in terms of reconciliation of the latest expenses in Pleo. Then enable to feed. 
  2. Since you might be doing this in the middle of your financial year, the Statement balance in Xero will start from 0 while your Xero balance should be showing the same as the balance in Pleo. In order to sync the Statement balance to the Xero balance, change it in Xero by following these steps.

Once enabled you'll be able to see on the Statement balance if there is new presentments coming from Pleo and expenses needing reconciliation as it will differ from the Xero balance until you have reconciled.

We hope this enhancement of your Xero integration will bring you an even better real time overview!

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